As businesses continue to navigate the complexities of the Affordable Care Act (ACA), it’s clear that maintaining compliance requires more than just following regulations—it requires the right tools to automate processes, track employee eligibility, generate accurate reports, and stay ahead of deadlines. ACA-Track’s advanced features provide businesses with a comprehensive, streamlined solution for transforming their ACA compliance efforts, making it easier, more efficient, and less error-prone.
How ACA-Track Transforms the ACA Compliance Process
ACA compliance can be challenging, especially when it comes to tracking variable-hour employees, monitoring eligibility thresholds, and ensuring accurate IRS reporting. ACA-Track simplifies this process by automating many of the time-consuming tasks that businesses face when managing ACA compliance. The platform’s advanced features allow businesses to:
- Automate Eligibility Tracking: ACA-Track tracks employee hours in real time, automatically calculating when employees meet the ACA’s full-time status thresholds. The system alerts you to changes in eligibility and ensures that coverage offers are made in a timely manner, keeping your business compliant without manual intervention.
- Streamline IRS Form Generation: Generating IRS Forms 1095-C and 1094-C is often a complicated and time-consuming process. ACA-Track automates the generation of these forms, pre-populating them with accurate employee data, and ensures that they are ready for submission without errors. The system also allows for direct e-filing with the IRS, eliminating paperwork and reducing the risk of delays.
- Enhance Reporting Capabilities: ACA-Track offers customizable reporting tools that make it easy to track compliance data and analyze your workforce’s eligibility status. Whether you need to generate detailed reports on employee classifications, monitor hours worked, or assess FTE counts, ACA-Track provides the flexibility to produce reports that meet your specific needs.
- Ensure Real-Time Compliance Updates: ACA-Track continuously monitors your employee data, ensuring that any changes to eligibility, health coverage, or work hours are captured in real time. This ensures that your business remains up-to-date with compliance requirements and reduces the risk of missing critical compliance milestones.
- Minimize Human Error: One of the biggest challenges of ACA compliance is minimizing the risk of human error. ACA-Track’s automation reduces manual input and eliminates the need for spreadsheets, significantly lowering the chances of mistakes that could lead to penalties or missed deadlines.
Advanced Data Security for ACA Compliance
With the sensitive nature of ACA compliance data—including employee health coverage, work hours, and personal information—data security is a top priority. ACA-Track uses advanced security protocols to protect your business’s data and ensure that it is securely stored and transmitted.
The platform is hosted on a cloud-based, SSAE 16 SOC 2 Type 1 compliant infrastructure, ensuring that your data is protected by the highest standards of security. Additionally, all personal identifying information is encrypted in the database to protect against data breaches or unauthorized access.
ACA-Track’s data security features ensure that your business is always in compliance with industry regulations, including the Health Insurance Portability and Accountability Act (HIPAA), while maintaining confidentiality and privacy standards for all employee data.
Proactive Monitoring and Alerts to Keep You Ahead of Compliance
Staying ahead of ACA compliance deadlines and tracking eligibility changes can be overwhelming without a system to alert you when action is needed. ACA-Track’s proactive monitoring and alert system ensures that you are always aware of important compliance milestones and any potential issues with your employee data.
With ACA-Track, you can receive notifications for:
- Upcoming IRS filing deadlines, so you never miss a critical submission date.
- Employee eligibility changes, ensuring timely health coverage offers.
- Missing or incomplete data, allowing you to correct any discrepancies before filing.
- Changes in ACA regulations, keeping your business updated with the latest compliance requirements.
These proactive alerts ensure that you are always prepared and never caught off guard by a missed deadline or eligibility change. With ACA-Track’s real-time monitoring, you can stay confident that your business is consistently meeting ACA requirements.
Streamlining ACA Compliance Across Multiple Locations and EINs
For businesses operating across multiple locations or with multiple EINs, ACA compliance can be a logistical challenge. Tracking eligibility for employees across different states, locations, or subsidiaries can lead to confusion, errors, and potential non-compliance.
ACA-Track simplifies compliance for businesses with multiple locations by providing centralized data collection and reporting capabilities. Whether you’re tracking full-time employees across different departments or managing compliance for several business entities, ACA-Track’s ability to handle multiple EINs ensures that your compliance efforts are consistent and unified, no matter how complex your organization becomes.
Comprehensive Audit Support
In the event of an audit, ACA-Track ensures that your business is always audit-ready. The platform stores all ACA-related data in one secure, easily accessible location, including employee eligibility, health coverage details, and IRS form submissions. With ACA-Track, you can quickly retrieve the necessary records and generate detailed reports to demonstrate compliance.
ACA-Track’s audit support features also allow you to track historical data and monitor compliance changes over time. This detailed record-keeping ensures that you have the information you need to respond quickly and accurately to any audit requests, minimizing the risk of penalties or legal complications.
Support for Long-Term ACA Compliance Success
Maintaining ACA compliance is an ongoing responsibility, and ACA-Track provides businesses with long-term support to ensure success. Every ACA-Track client is assigned a dedicated account manager who provides personalized guidance, troubleshooting, and best practice recommendations throughout the year.
ACA-Track’s customer support team is available to help with any questions or challenges you may encounter, whether it’s navigating new ACA regulations, resolving discrepancies in employee data, or optimizing your compliance strategy. Additionally, ACA-Track offers regular updates and training to ensure that your team remains informed and prepared for any changes in ACA laws or reporting requirements.
Start Transforming Your ACA Compliance with ACA-Track
ACA compliance doesn’t have to be a complex, error-prone process. With ACA-Track’s advanced features, your business can streamline ACA compliance from start to finish—automating data collection, eligibility tracking, IRS reporting, and error checking. By leveraging ACA-Track’s automation and data-driven insights, you can ensure that your business remains compliant while saving time, reducing risk, and avoiding costly penalties.
If you’re ready to transform your ACA compliance process, visit ACA Compliance Services today to learn more about how ACA-Track can help your business stay compliant, efficient, and ahead of regulatory changes.
